Fta contracting requirements Subject: THIRD-PARTY CONTRACTING GUIDANCE PURPOSE. E to determine which FTA clauses are applicable to their procurement and ensure that all required clauses, certifications and provisions are included in their procurement documents, including the solicitation and the executed contract or purchase order. Your FTA Region 9 program managers are available to provide technical assistance regarding the Federal requirements applicable to contract modifications. § 200. This section of the Transit Manager's Toolkit provides supplemental information about Federal Transit Administration (FTA) procurement requirements that rural transit managers will need to know sooner or later. TSI assists FTA in meeting its federal training mandate by developing, managing, and delivering innovative instruction through instructor-led course offerings and e-learning technologies. Review areas include financial Subject: THIRD-PARTY CONTRACTING GUIDANCE PURPOSE. Aug 26, 2024 · Procurement Webinar: Identifying FTA-Funded Procurements and Their Impact on Other Oversight Programs FTA hosted a procurement webinar for recipients and regional staff to learn how to identify FTA-funded procurements and its impact on the agency's oversight programs. proposed a comprehensive update to its “Third Party Contracting Guidance” circular. These procedures apply to all procurements irrespective of the source of the funds. Availability of domestic iron and steel products or its equivalent at the time when excess foreign iron and steel products were incorporated into the project. An FTA recipient must develop a DBE program if it receives FTA planning, capital and/or operating assistance and will award prime contracts (excluding The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. Apr 10, 2025 · The FY25 Comprehensive Review Contractor’s Manual conveys FTA’s expectations of our oversight contractors for assessing compliance of FTA recipients. Later versions of the Master Agreement might vary in their requirements or numbering, so it is important for a recipient to review the The CONTRACTOR agrees to include the requirements of this article FTA-12 in each subcontract under this contract, modified only to identify the subcontractor that will be subject to the provisions. F. In addition to helping evaluate recipients, these reviews give FTA an opportunity to provide technical assistance on requirements and aid FTA in reporting to the Secretary of Transportation, Congress, other oversight Feb 21, 2025 · FTA developed these guidelines to help those involved in advancing transit capital projects achieve success in implementing projects, specifically project scope, function, schedule, cost, safety, and quality. Public comments on this draft are being accepted on a quick schedule, with the comment period ending December 27, 2024. Apr 30, 2014 · This document governs how FTA grant recipients award and administer contracts to third-party subcontractors or vendors. The FTA Circular 4220 Third-Party Contracting Guidance (as amended), the FTA Best Practices Procurement Manual and the FTA program administration regulations listed below set forth the requirements a recipient must adhere to in the solicitation, award and administration of its third-party contracts. You must ensure that FTA requirements have been met for other procurement options such as piggyback or non-OGS contracts. FTA Response: FTA declines to revise the approach to self-certifications, as the current ments and practices. 318] Third Party Procurement Guidance Best Practices Procurement Manual Guidance in Response to Cost and Payment Questions Bus Procurement FAQs Transit Vehicle Manufacturer Civil Rights/ADA Requirements Eligible Transit Vehicle 2 CFR Part 200. , other clauses will apply so check the FTA website for more information and applicability. Apr 24, 2007 · Overview FTA’s Buy America requirements prevent FTA from obligating an amount that may be appropriated to carry out its program for a project unless "the steel, iron, and manufactured goods used in the project are produced in the United States" (49 U. It provides a format for facilitating a comprehensive look at recipient management practices as well as compliance with program and administrative requirements across a broad spectrum of topic areas. OVERVIEW The Federal Transit Administration (FTA)’s Procurement System Review (PSR) Contractor’s Manual focuses on recipients’ compliance with procurement requirements. In reviewing the requirements and recommended practices on this page, keep in mind the following: In general, the dollar amount of a purchase or contract impacts how much effort must be put into finding and evaluating the potential choices. Therefore, as a recipient of any FTA funding the SRA will comply with all applicable requirements under FTA program or contract administration regulations Dec 5, 2002 · FTA Circular 4220. TTP recipients can use this guide to identify and better understand ADA requirements and prepare for an assessment. • These requirements (1) prohibit prime contractors from terminating a DBE for convenience and then substituting the prime contractor's own forces, and (2) require the prime contractor to make good faith efforts to replace a DBE firm that could not complete its contract with another DBE firm, to the extent needed to meet the contract goal. Nov 27, 2024 · The Federal Transit Administration (FTA) has placed in the docket and on its website proposed guidance in the form of an updated circular pertaining to procurements financed in whole or part with Federal assistance awarded by FTA through grants or cooperative agreements (i. 5323(j) and 49 C. Bus Testing REQUIRED PROVISIONS FOR THIRD-PARTY CONTRACTS This table shows clauses or certifications a recipient or subrecipient must include in its contracts under an FTA financial assistance award. Jan 5, 2016 · Each FTA recipient agrees to review the Excluded Parties Listing System before entering into any third party subagreement, lease, third party contract, or other arrangement; additionally, each recipient must assure FTA that its subrecipients, lessees, third party contractors, and other participants at any tier will do the same. Retention Period. REQUIRED PROVISIONS FOR THIRD-PARTY CONTRACTS This table shows clauses or certifications a recipient or subrecipient must include in its contracts under an FTA financial assistance award. An FTA recipient that also uses funding provided by another Federal agency or agencies for a third party procurement also supported with FTA assistance must comply with the third party contracting requirements of both FTA and each additional Federal agency providing Federal assistance. Sep 30, 2008 · The Federal Transit Administration (FTA) has issued FTA Circular 4220. Since 1964, FTA has partnered with state and local governments to create and enhance public transportation systems, investing more than $20 billion annually to support and expand public transit services. This revision incorporates the new procurement provisions of the Moving Ahead for Progress in the 21st Century Act (MAP 21), Pub. For purposes of these clauses, the AGENCY is the FTA recipient or subrecipient that is entering the Contract with Contractor. Chapter 53. 1. User-friendly interface Receive the necessary Federal clauses and certifications Comes with check lists and guidance based on FTA Circular 4220. 117-58 (2021)) and the most current guidance as of the date of FTA-Required Third Party Contract Clauses Recipients/subrecipients must include specific required clauses in FTA-funded contracts, intergovernmental agreements, and subrecipient agreements Not all clauses apply to every contract. Applicability to Contracts Bonds are required for all construction or facility improvement contracts and subcontracts exceeding the simplified acquisition threshold. Some, not all, of the specific requirements for procurements funded by the Federal Transit Administration (FTA) are Applicability to Contracts The record keeping and access requirements apply to all contracts funded in whole or in part with FTA funds. This circular is a reissuance of guidance for Third Party Contracting Guidance activities for all applicable Federal Transit Administration (FTA) Federal assistance programs. gov Type of Requirement: Final Updated Guidance Description: The Federal Transit Administration (FTA) has made available on its website the final updated Third-Party Contracting Guidance Circular (C 4220. FTA's Office of Civil Rights is responsible for monitoring FTA recipients' and transit vehicle manufacturers' DBE programs and ensuring their compliance with DOT's DBE regulations 2 CFR Part 200. Each question in the contractor’s manual includes: Oct 1, 2012 · Circulars FTA circulars provide instructions to grantees on how FTA grants are administered. Grant Programs FTA provides grants to public transit systems, including buses, subways, light rail, commuter rail, trolleys and ferries. ” This section is FEDERAL TERMS AND CONDITIONS: FEDERAL TRANSIT ADMINISTRATION (FTA) REQUIREMENTS (Revised 4/2025) Contractor shall comply with the following FTA requirements. FTA REQUIRED CLAUSES FOR THIRD PARTY CONTRACTORS AND SUB-AGREEMENTS In order for LCTA to use FTA financial assistance to purchase/conduct capital projects LCTA, and the third party contractor(s) qualified to perform these projects, must comply with all applicable Federal requirements. Updated 01/2020 The successful contractor is expected to be familiar with and meet all stated or otherwise applicable federal clauses and standards. The updated circular reflects statutory and regulatory changes that have occurred since the last update, provides additional non-binding guidance, Jun 11, 2024 · Contractor must follow the most recent edition of FTA Circular 4702. Feb 29, 2024 · New Acquisition Oversight Division FTA’s new Division is the primary resource for third-party contract management in support of FTA programs: Providing essential guidance on contract policies Comprehensive training for FTA staff and industry stakeholders Maintaining best practices Interpreting and executing acquisition policies This Contract/project is funded in whole or in part by grants from the Federal Transit Administration (FTA) of the United States Department of Transportation. Part 661, which provide that Federal funds may not be obligated unless steel, iron, and manufactured products used in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA or the product is subject to a general waiver. The Contractor agrees to comply with the record retention requirements in accordance with 2 C. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U. 317-200. If any Each grant applicant, in the annual certification and assurances, must certify that its procurements and procurement system will comply with all applicable requirements imposed by Federal laws, executive orders, or regulations and the requirements of FTA Circular 4220. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: FEDERAL TRANSIT ADMINISTRATION CLAUSES The provisions of this Exhibit C are required because this Contract is funded in whole or in part by the United States Department of Transportation (USDOT), Federal Transit Administration. In addition, Federal resources may be available to FTA recipients to pay for the increased cost attendant to contract modifications. Apr 23, 2024 · With assistance from Project Management Oversight Contractors (PMOCs), FTA evaluates the project scope, schedule, and cost to confirm the estimate’s reliability. Department of Transportation requiring compliance with FEDERAL TRANSIT ADMINISTRATION CLAUSES The provisions of this Exhibit C are required because this Contract is funded in whole or in part by the United States Department of Transportation (USDOT), Federal Transit Administration. The contractor agrees to comply with 49 U. This circular provides contracting guidance for recipients of Federal assistance awarded by the Federal Transit Administration (FTA) when using that Federal assistance to finance its procurements (third party contracts). Oct 19, 2015 · However, we see no problem in the grantee adhering to the requirements of 4220. The applicant must have the technical capacity to utilize the vehicle/item for public transportation services that are compliant with Federal/FTA requirements as further detailed in the “Requirements” section below, and as detailed within the FY2024 FTA Contractors’ Manual. The circular, updated in 2025, reflects statutory and regulatory changes and provides additional non-binding guidance. The Build America Buy America Act, enacted as part of the Infrastructure Investment and Jobs Act on November 15, 2021, established a domestic content procurement preference for all Federal financial assistance ob Applicability: Some of the attached clauses may or may not apply to your procurement. Please refer to The FTA’s Best Practices Procurement Manual for procurement assistance, contract clauses, and provisions. More information about the Certifications and Assurances and Master Agreement can be found in the FTA Compliance Requirements of this toolkit. Procurement Pro is available through the following webpage: Third Party Contracting Guidance Contracting guidance for using that FTA funds to finance its procurements (third party contracts). Grantees have a responsibility to comply with statutory and regulatory requirements associated with the management of federally Apr 10, 2025 · The FY24 Comprehensive Review Contractor’s Manual conveys FTA’s expectations of our oversight contractors for assessing compliance of FTA recipients. The OGS Adult Bus Contract has been procured following FTA requirements. org 49 CFR Part 26 in the award and administration of DOT assisted contracts. If you are procuring architectural engineering (A&E) services, materials, etc. § 5325(g), FTA has the right to examine and inspect all records, documents, and papers, including contracts, related to any FTA project financed with Federal assistance authorized by 49 U. As consequence of that funding, the following FTA mandated provisions are included in this proposal. For purposes of these clauses, SUBRECIPIENT is the FTA subrecipient (procuring entity) that is entering into the Contract with Contractor. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of The Buy America requirements flow down from FTA recipients and subrecipients to first tier contractors, who are responsible for ensuring that lower tier contractors and subcontractors are in compliance. The requirements in these clauses are in addition to and, unless inconsistent and irreconcilable, do not supplant requirements found elsewhere in this Contract. THIRD PARTY CONTRACT PROVISIONS (excluding micro-purchases, except Davis-Bacon requirements apply to contracts exceeding $2,000) An FTA recipient that also uses funding provided by another Federal agency or agencies for a third party procurement also supported with FTA assistance must comply with the third party contracting requirements of both FTA and each additional Federal agency providing Federal assistance. 327) and FTA’s Circular 4220, Third-Party Contracting Guidance, for further information. Requirements vary based upon type of service provided, but in general, it is the responsibility an agency to provide accessible and equitable transportation services. In all cases, the procurement process must satisfy FTA requirements. FTA third party contract clauses can be obtained through “Procurement Pro,” an online procurement management system produced by National RTAP. e. FTA and its Project Management Oversight (PMO) and Financial Management Oversight (FMO) contractors monitor the project management process of Project Sponsors to assure compliance with FTA requirements and to assess the Project Sponsor’s efforts to achieve management objectives (within budget, on schedule, safely, and highest quality products). General waivers are listed in 49 C. 7, and include final FEDERAL TRANSIT ADMINISTRATION (FTA) CLAUSES These clauses are required because this procurement is funded in whole or in part by the United States Department of Transportation (USDOT), Federal Transit Administration. Sep 24, 2025 · Procurement System Review The Procurement System Review examines 57 elements to determine if FTA grantees meet FTA procurement requirements and to identify corrective actions, if needed. 1F for construction. As an introduction, the following three ranges are specified by the FTA. Citation “MA 33” refers to the FTA Master Agreement version 33. 318 - General Procurement Standards FTA Circular 4220. , the state for Section 5311) and its grant agreement. The Federal Transit Administration’s (FTA) Contractor Manual is used by FTA staff and contractors to execute comprehensive oversight reviews of FTA recipients. Upon request of VRE or FTA The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. Explain FTA’s expectations and best practices for Financial Contractors when performing their work; Ensure consistency in the scope and quality of assessments performed. It’s a sort of documented “one-stop Apr 2, 2015 · The DOT will monitor and evaluate whether the contracting requirements approved for use under the pilot program have an undue restriction on competition in order to provide future guidance on their possible broader use under the FTA and FHWA programs. Department of Transportation's DBE program ensures nondiscrimination in the award and administration of DOT-assisted contracts in the Department's highway, transit, and airport financial assistance programs. 1 F and all applicable state and local laws. Construction Materials Requirements DO NOT apply, regardless of the date the contract is executed. 661. Review areas include financial An FTA recipient that also uses funding provided by another Federal agency or agencies for a third party procurement also supported with FTA assistance must comply with the third party contracting requirements of both FTA and each additional Federal agency providing Federal assistance. 334. FEDERAL TRANSIT ADMINISTRATION (FTA) CLAUSES (Revised 02/2023) Contractor shall comply with the following FTA requirements. Applicable Requirements Grantees awarded FTA funds must have procurement policies and processes in compliance with FTA Third Party Contracting Requirements identified in FTA Circular 4220. In its role of providing financial assistance to develop new transit systems and improve, maintain, and operate existing systems nationwide, FTA oversees thousands of grants provided to states, tribes, and local public agencies to support public transportation. A. POLICY AND PROGRAM REQUIREMENTS If WMATA finds that the Contractor’s plan does not comply with DOT/FTA requirements, the Contractor will be provided the opportunity to take corrective actions required by WMATA and obtain WMATA’s approval prior to implementation. Additionally, Contractor/Bidder/Offeror is responsible for ensuring that Subcontractors, at as many tiers of the Project as required, perform in accordance with the terms, conditions and specifications of the contract, including all applicable FTA requirements. 1G). Department of Transportation (DOT) responsible for funding, regulating, and improving public transportation systems across the country. Degree of diligence by the State DOT and contracting agency in ensuring Buy America compliance. Each question in the contractor’s manual includes:. 1F Third Party Contracting Requirements Appendix D has a handy chart listing the federal model contract clauses Nov 6, 2024 · The FY23 Comprehensive Review Contractor’s Manual conveys FTA’s expectations of our oversight contractors for assessing compliance of FTA recipients. A DBE is a for-profit small business owned and controlled by a socially and economically disadvantaged individual. Contractor/Bidder/Offeror is responsible for ensuring its compliance with all applicable FTA requirements. If such a determination has not been made, the following minimum requirements apply: A Jun 11, 2024 · FEDERAL TRANSIT ADMINISTRATION (FTA) CLAUSES (Revised 02/2023) Contractor shall comply with the following FTA requirements. DOT DBE requirements are intended to create a level playing field for DBEs in competing for federally funded contracts. New Circular effective 2/18/2025 All subrecipient should review National RTAP Procurement Pro can provide additional guidance for actual procurement steps. The closeout information required by FTA from grantees pertains to the following: Contractor/Bidder/Offeror is responsible for ensuring its compliance with all applicable FTA requirements. Self-certifications serve as a formal acknowledgment of a recipient’s commitment to their accuracy and validity. Jan 16, 2025 · The Federal Transit Administration (FTA) has made available on its website the final updated Third-Party Contracting Guidance Circular (C 4220. 1G Save and archive projects in the ProcurementPRO Account Create a procurement document template to add documentation generated during the procurement process FTA procurement requirements are monitored by a procurement specialist to ensure Nov 8, 2024 · FTA recipients are responsible for assessing their anticipated contracting opportunities and identifying their appropriate Tier designation: Tier I recipients are those recipients that will award prime contracts exceeding a cumulative total value of $670,000 in FTA funds in a federal fiscal year, excluding transit vehicle purchases. 1 “Title VI Requirements and Guidelines for Federal Transit Administration Recipients”, issued October 1, 2012. Review areas include financial management and capacity, technical capacity, asset management, procurement, civil rights, and program-specific requirements. One of the principles of contracting with Federal funds received directly or indirectly from FTA is a recognition that, as a condition of receiving the funds, certain specific Federal requirements must be met not only by the Recipient of the funds (the Grantee) but also by Subrecipients. Applicability: Some of the attached clauses may or may not apply to your procurement. Apr 18, 2024 · Agencies may impose additional domestic preference Some agencies (like FTA/FHWA) already impose higher requirements But not all agencies cover all categories of products (like “construction materials”) OMB rules seek to harmonize some of these requirements. 1F (Third Party Contracting Requirements) sets forth the requirements that must be followed when soliciting, awarding, and administering federally funded contracts. The requirements in this Exhibit are in addition to and, unless inconsistent and irreconcilable, do not supplant requirements found elsewhere in this Contract. Key risk area for contractors is disconnect/gap between BABA and other agency Jan 15, 2025 · FTA's Project Management Oversight (PMO) is a continuous review and evaluation of grantee and FTA processes to ensure compliance with statutory, administrative, and regulatory requirements. This circular is a compilation of FTA’s requirements of the procurement and contracting procedures its grantees and subrecipients are to follow. The FTA Master Agreement which is incorporated in each FTA grant agreement also obligates grantees to comply with federal requirements. The updated circular reflects statutory and regulatory changes that have An FTA recipient that also uses funding provided by another Federal agency or agencies for a third party procurement also supported with FTA assistance must comply with the third party contracting requirements of both FTA and each additional Federal agency providing Federal assistance. Federal Circular 4220. Small and micro-purchases are also counted toward this threshold. § 5307, the Government reserves the right to impose Master Agreement for FTA Grants dated February 7, 2022 - The Master Agreement is the official FTA document containing FTA and other cross-cutting federal requirements applicable to the FTA recipient (i. NO FEDERAL GOVERNMENT OBLIGATION TO THIRD PARTIES. The award of any contract is subject to the requirements of financial assistance contracts between the Virginia Railway Express (hereinafter referred to as “VRE”) and the U. 1F – Third Party Contracting Requirements (yet to be updated for 2 CFR 200) Related Federal regulations (such as Buy America and Disadvantaged Business Enterprise) State Procurement guidelines are in COMAR (Code of Maryland Regulations) Title 21, State Procurement Regulations Oct 4, 2016 · Section 5310 subrecipients should consult with Attachment 4. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination The Seismic Safety requirements flow down from FTA recipients and subrecipients to first tier contractors to assure compliance, with the applicable building standards for Seismic Safety, including the work performed by all subcontractors. FEDERAL TRANSIT ADMINISTRATION (FTA) CONTRACT CLAUSES (excluding micro-purchases, except Davis-Bacon requirements apply to contracts exceeding $2,000) to comply with procurement regulations. 1F in competing and awarding this contract, if as you say, at some future time the grantee may wish to apply FTA funds to pay for the services of this contractor, and in this event having awarded the contract in accordance with FTA C 4220. Each question in the contractor’s manual includes: Can I convert a previously non-FTA funded construction contract with geographic or local preferences to an FTA-funded contract? Yes, if the procurement process and contract complies with all other Federal requirements and FTA’s grant making requirements. Consortium - A consortium is a competitive procurement involving more than one transit system. The Manual is divided into four major sections that cover the entire procurement cycle: Planning, Selecting Type of Contracting Method, Evaluation of Proposals and Contract Award, and Sep 15, 2025 · The TSI supports FTA’s mission by providing economical, timely, state-of-the-art training, and educational opportunities to the transit industry. 1F as amended, and other implementing requirements FTA may issue A grantee may use state-administered procurement conducted on behalf of transit systems or use an existing contract from the state or another agency. § 5323 (j) (1)). These requirements are based on the common grant rules, federal statues, Executive Orders and The Federal Transit Administration (FTA) Circular 4220. FTA may accept the bonding policy and requirements of the recipient if FTA has determined that the Federal interest is adequately protected. Contract provisions prescribing Buy America requirements. All requirements of this document transfer to subrecipients of the Metropolitan Council. Rule/Notice/NOFO: Final Updated Guidance: Third-Party Contracting Circular Federal Register/Notice: govinfo. L. These dollar ranges/thresholds and the requirements they invoke, as well as what Contractor shall comply with the following FTA requirements. Some, not all, of the specific requirements for procurements funded by the Federal Transit Administration (FTA) are Jan 25, 2016 · In order to comply with these requirements, grantees will have to obtain the required information, reports, final invoices, and other documentation as appropriate from their third party contractors as part of the contract closeout process. 1F would be required. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: This Contract/project is funded in whole or in part by grants from the Federal Transit Administration (FTA) of the United States Department of Transportation. Feb 3, 2025 · The FTA TTP Assessment Manual Fiscal Year 2023, is intended for Tribal Transit Program (TTP) recipients, FTA staff, and FTA contractors conducting these assessments. See full list on nationalrtap. 117-58 (2021)) and the most current guidance as of the date of The Procurement 101 section of the National RTAP Transit Manager's Toolkit offers an introduction to the FTA requirements and the general steps to take before making a purchase or awarding a contract. R. This website content does not impose new requirements or establish FTA policy in preparing cost estimates. For purposes of these clauses, the RTA is the FTA recipient or subrecipient that is entering the Contract with Contractor. The Office of Engineering, through the Regional Offices, performs oversight of grantee project management that focuses on the management of major investments (Capital Investment Grants, rail modernization The Federal Transit Administration’s (FTA) Contractor Manual takes a comprehensive look at recipient management practices as well as compliance with program and administrative requirements across a broad spectrum of topic areas. 1F Third Party Contracting Requirements Appendix D has a handy chart listing the federal model contract clauses Contractor/Bidder/Offeror is responsible for ensuring its compliance with all applicable FTA requirements. If any NRT receives funding from the federal government, as well as, local municipalities and adopts procurement policies and procedures that are consistent with the federal and state regulations. Under 49 U. 1F, "Third Party Contracting Guidance" to provide comprehensive guidance to grantees and recipients of cooperative agreements (recipients) to implement third party contracting requirements that apply to FTA assisted procurements. In addition to helping evaluate grantees, the review gives FTA an opportunity to provide information to grantees on the latest FTA procurement requirements. DOT’s temporary waiver applied at the time of obligation and continues to apply. 1, “Title VI Requirements and Guidelines for Federal Transit Administration Recipients,” to the extent consistent with applicable federal laws, regulations, requirements, and guidance. L To encourage greater contractor participation in FTA assisted projects, FTA does not require the recipient to impose bonding requirements on its third‐party contractors other than construction bonding specified by the Common Grant Rules and FTA Circular 4220. Flow Down Requirements The Fly America requirements flow down from FTA recipients and subrecipients to first tier contractors, who are responsible for ensuring that lower tier contractors and subcontractors are in compliance. Mar 13, 2023 · FTA advises recipients to consult the Procurement Standards of the Uniform Administrative Requirements for Federal Awards (2 CFR 200. In Nov 8, 2024 · Contractor also agrees to include these requirements in each subcontract regardless of the tier financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify the affected parties. Feb 4, 2025 · OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards [2 CFR § 200. Additionally, Contractor/Bidder/Offeror is responsible for ensuring that subcontractors, at as many tiers of the Project as required, perform in accordance with the terms, conditions and specifications of the contract, including all applicable FTA requirements. Oct 3, 2025 · The U. , "third party" Federal Transit Administration (FTA): A Guide for New Government Contractors Understanding the FTA What is the FTA? The Federal Transit Administration (FTA) is an agency within the U. S. For example, a grantee may conduct an audit of overhead rates for engineering and consulting firms, or conduct audits of payments made to third-party contractors to ensure that these are in compliance with FTA regulations, as well as the terms of the agreement. (a) Your DBE program must include an element to structure contracting requirements to facilitate competition by small business concerns, taking all reasonable steps to eliminate obstacles to their participation, including unnecessary and unjustified bundling of contract requirements that may preclude small business participation in procurements Feb 12, 2020 · Contractor shall include these requirements in each subcontract exceeding $100,000 financed in whole or in part with FTA assistance. Department of Transportation requiring compliance with This page provides information and guidance to assist political subdivisions, agencies and organizations in the requirements of FTA Funded Procurements in New York State. Upon request of VRE or FTA The U. Like the FTA Comprehensive Review Contractors Manual Fiscal Year 2024 (above), the FTA TTP Assessment Manual PREFACE This Manual provides Federal Transit Administration (FTA) recipients with examples of procurement practices and lessons learned from a variety of third party procurements undertaken by FTA recipients. 1F – Third Party Contracting Requirements (yet to be updated for 2 CFR 200) Related Federal regulations (such as Buy America and Disadvantaged Business Enterprise) State Procurement guidelines are in COMAR (Code of Maryland Regulations) Title 21, State Procurement Regulations Federal Transit Administration (FTA) Required Terms and Certifications This procurement is being funded, in whole or in part, with federal funds through Federal Transit Administration (FTA). Jul 30, 2024 · A DBE goal is the percentage of FTA funds a TVM anticipates awarding to ready, willing, and able DBEs who provide supplies or services during FTA-assisted vehicle procurements. Additionally, FTA conducts periodic Oct 19, 2015 · However, we see no problem in the grantee adhering to the requirements of 4220. C. Subrecipients should also reference the FTA’s Best Practices Procurement Manual, the Federal Acquisition Regulation (FAR), State regulations, and FTA’s Third Party THIRD PARTY CONTRACTING GUIDANCE PURPOSE. FTA REQUIRED CLAUSES FOR THIRD PARTY CONTRACTORS AND SUB-AGREEMENTS In order for MART to use FTA financial assistance to purchase/conduct capital projects MART, and the third party contractor(s) qualified to perform these projects, must comply with all applicable Federal requirements. Upon request of VRE or FTA Jan 26, 2025 · (a) The third party contractor and all lower tiers shall comply with all provisions of FTA Circular 4702. 1D, "Third Party Contracting Requirements," dated 4-15-96, and Change 1, which may be viewed on FTA’s website at [Third Party Contracting Requirements]. ADA Requirements – Rules and requirements that service provided by transit agencies are accessible for all users. Policies & Procedures for FTA/Federal Grant Related Procurement This document has been prepared in accordance with the Federal Transit Administration’s (FTA) procurement policies in particular Super Circular 2 CFR 200. Upon request of VRE or FTA Jan 25, 2016 · In order to comply with these requirements, grantees will have to obtain the required information, reports, final invoices, and other documentation as appropriate from their third party contractors as part of the contract closeout process. Review the Procurement 101 section of the Toolkit before delving into this section, which builds on the procurement information transit managers need on “day one. Contracting opportunities are counted in the aggregate, and include FTA-funded purchase orders, capital projects, professional services, Transportation Infrastructure Finance and Innovation Act (TIFIA) loan-funded projects, and contracting activities of subrecipients. This circular incorporates provisions of the Infrastructure Investment and Jobs Act (IIJA; Pub. Apr 23, 2025 · If the Project is also funded with Federal transit assistance under chapter 53 of title 49, United States Code, all relevant FTA program requirements apply in addition to the terms and conditions of this agreement. This guidance provides grantees with direction on program specific issues and is a resource for grantees on how to comply with statutory and regulatory requirements.